Archive for the ‘Mobile Recovery Services’ Category

SunGard Carlstadt Business Continuity Center serves as Command Post, Shelter During Hurricane Sandy

By George Gobla, Technical Service Delivery Manager

Police, firefighters and EMTs from Moonachie, N.J. used the SunGard Availability Services business continuity center in Carlstadt as an emergency command post during Hurricane Sandy.

Like most other residents of the East Coast, I had been following the news about the approach of Hurricane Sandy vigilantly. As a New Jersey resident, my interest was even greater, as the storm the media dubbed “Frankenstorm” was tracking to make landfall on the evening of October 29 over the New Jersey shoreline and proceed inland.

When it became more likely that Hurricane Sandy would be as destructive as many experts were predicting, the storm was also becoming a concern from a professional standpoint.  As the technical service delivery manager for the Northeast region for SunGard Availability Services, it’s my job to make sure that our facilities in Carlstadt, N.J. – a town about 15 miles west of Manhattan—are operational for our customers during any crisis.

A week prior to the hurricane’s arrival, SunGard activated its three-stage hurricane preparedness process. As part of the process, we carefully followed tested procedures to help keep our employees safe and our customer data secure, our facilities secure and our communications consistent. Along with personnel at other data centers that could be affected by the natural disaster, our on-site facilities team verified that all environmental and electrical gear was in full working order before the storm.

We felt well prepared in Carlstadt despite the fact that New Jersey would face the full power of Hurricane Sandy.

On Monday, October 29, the weather worsened throughout the day. At about 9:30 p.m., I started the one-hour drive from my home to Carlstadt. As I found out later, I was the last person to drive through the local area just before the hurricane hit.

After navigating several detours, I arrived at SunGard’s mega center in Carlstadt—home to two data centers and a business continuity site, which provides customers with a fully functional alternate work space for employees to use while in disaster recovery.

At our Carlstadt data centers, we provide advanced recovery, testing, advanced replication and hosting for customers. That night, my colleagues and I were working furiously to assist customers. Some customers initiated an orderly process of shutting down their equipment, and we were able to control the situation so there was no customer impact due to data center issues.

We also had a number of customers at our facilities and we communicated with them personally and kept them updated throughout the evening. Additionally, there were multiple notifications from our Service Desk and direct phone calls to customers.

As this was happening, at around 11:45 p.m., we had some unexpected visitors. The fire chief of a small nearby town, Moonachie, arrived in his SUV with three ladder trucks, two ambulance squad trucks, and a police cruiser in tow. Moonachie was being overrun with floodwaters from a storm surge caused by Hurricane Sandy, and the officials said they needed refuge and shelter for their own operations, and also for citizens that would be rescued throughout the night.

They asked if SunGard would open its business continuity site for this purpose, and I immediately said yes.

Within minutes, the fire chief had pulled his SUV to the front of the building, opened the back hatch and began using the area to respond to 911 calls and direct emergency operations in the field. Soon after, more emergency responders and the mayor of Moonachie, Dennis Vaccaro, arrived at the business continuity site, and the area became the command post for the duration of the night.

Those that were rescued from their flooded homes, and in some cases from the roofs of their cars, were taken to the SunGard business continuity center. Sheltered and comforted with sheets and blankets, they remained in safety while the hurricane and flooding lashed Moonachie.

In total, our facility provided shelter for approximately 60 residents rescued from danger, and 40 fire, rescue and police.

The Carlstadt facilities remained dry and operational throughout the storm, and I was extremely proud that we were able to assist the community in a small but useful way during Hurricane Sandy.

Fireproof Your #DisasterRecovery Plans, Because Life is Like a Box of Chocolates

By: Nora Hahn, Sr. Marketing Communications Manager, SunGard Availability Services

Last year, Texas was undergoing its worst drought on record.  Scorching temperatures and seven months without rain was wreaking havoc on the state.  But Labor Day weekend was in sight, and my family couldn’t wait to take a little holiday in the Texas hill country just outside of Houston in the small artsy town known as Round Top.

We’d rented a cottage big enough for the grandparents, kids and grandkids, complete with a pool, a couple of horses and one giant Longhorn steer.  Along the way my sister stopped off in Bastrop, Texas – a nearby German community – at an authentic European chocolate shop.  She purchased a box of hand-crafted German chocolates that danced on your tongue and reminded your taste buds what heaven must be like.  We savored these special treats every night after dinner and coffee amidst the cool breezes and cicada symphonies.

This little chocolate shop was known throughout the state as the real thing – real chocolate made by real Germans, based on old country recipes.  Anyone traveling between Houston and Austin knew this was the place to go for a sweet treat that couldn’t be found anywhere else.

A couple of days into the trip, we received a jarring phone call at ten o’clock one night: Wildfires were spreading throughout the hill country, and we were to stay alert for possible evacuation notices.  Thankfully, we never got a second call.  But the next day we learned that the little chocolate factory had burned to the ground.  The place was annihilated; everything was lost – every spoon, every ounce of chocolate, every piece of special candy-making equipment from Europe.  The only thing saved was the owner’s special recipe book and around $200 from the cash register.

To this day, the chocolate shop is still closed.  The owner posts regular updates on his website, but the chocolates are a distant sweet memory.

What’s a small business to do in a situation like this?  Is any business too small to have a back-up plan?  How do you prepare for a disaster that comes out of nowhere?

In today’s technology-dependent world, companies of all sizes have to have a business continuity plan.  Not having a plan for retrieving your business files or connecting with employees, suppliers and customers is deadly.  I was reminded of this in reading SunGard’s white paper “Five Reasons Why Disaster Recovery Plans Fail.”  The little German chocolate shop had no way of contacting its customers or even its business partners.  The owner was left to using a PC and internet connection provided by his hotel.

First things first – personal safety and rebuilding physical structures matter most.  But staying connected to customers, business partners and colleagues is the next step.  The wildfires in Colorado this summer are a stark reminder of the dangers imminent in our unpredictable weather patterns.

In short, your business is never too small to have a disaster recovery plan.  Because as Forrest Gump once said, life is like a box of chocolates: you never know what you’re gonna get.

Learn more about Disaster Testing in this month’s edition of the INSIDER.

My 9/11 Story: People Are at the Center of Life. And Business. And Therefore, #BusinessContinuity Planning.

By: , Director of Product Marketing, SunGard Availability Services

Badge

My husband’s visitor badge to the World Trade Center that permitted him to stay through 9/27/01. (I whited out his name to protect his privacy). It’s a daily reminder of how lucky we are.

It is 6:05am on September 11, 2001. I am sitting on an airplane at the San Jose airport, waiting to fly to San Diego to give a speech. Our departure time is 6:25am, so I am quickly reviewing speaker’s notes on my laptop when the pilot comes on the intercom and announces, “Ladies and gentlemen, you may or may not have heard that a jet liner crashed into the North Tower of the World Trade Center this morning. And now, another one has crashed into the South Tower. We are now sure this was an act of terrorism, and will not be pushing back from the gate just yet. Sit tight, I’ll be back with an update again soon.”

I feel shock and horror, and a sudden stab of worry about my boyfriend. He had just accepted a new job with Morgan Stanley, and had flown to New York City for new hire training that started September 10. I don’t know for sure whether he is in the World Trade Center, but every hair on the back of my neck is standing up.

Oh no, I think, I bet he IS in there. I grab my cellphone to call him, and see that I’ve missed several calls, all from his family in Chicago. They have left me six increasingly frantic messages on my phone asking me if I know exactly where his training was being held.  I call my boyfriend’s phone and get sent straight to voicemail. I try again. Voicemail again. So I dial his boss at Morgan Stanley, Mr. C., who answers immediately.

I lie to him and tell him I’m his employee’s fiancée. It isn’t entirely a lie…my boyfriend had proposed to me, but I just had not accepted (I am waiting for the NASDAQ to come back from the depths of the abyss so that our stock portfolios can “heal” and actually finance a wedding). Mr. C confirms that my boyfriend is, indeed, in the South Tower of the World Trade Center, on the 61st floor. I ask if he knows whether the Morgan Stanley employees are safe. He tells me that no one has been able to get through. He does not know anything.

Now I am panicking. In fact, I am hysterical. I hang up on Mr. C and call my boyfriend again, and this time, when I get his voicemail greeting, I burst into tears. I get so hysterical, in fact, that the flight attendants ask me to de-plane. I drive home and turn on the TV, and the first thing I see is footage of both towers falling. I hear Peter Jennings say, “These towers peeled like bananas. It’s hard to see how anyone in them could have survived.” I fall to my knees in horror. I say out loud, “He is dead.”

Alone in the small apartment that we share, I wail and throw things around. I curse myself for not marrying him when I could have. For letting money be a reason to delay happiness, for having a fight with him on the phone the previous night, for letting him fly to New York at all.  For not living by Suze Orman’s fundamental tenet, “People first. Then money. Then things.”

Today is also September 11. With the passage of so many years, it is somewhat less painful to examine the events of that day and try to draw lessons from it. Amazingly, there really are no new lessons – we knew then, as we know now, that people come first. People are irreplaceable. I’ve just told you why from a personal perspective, but from a professional perspective, this is true as well.

My company, SunGard AS, is a leader in business continuity and disaster recovery, and I’m so glad that they recognize that people are at the center of business, and therefore, should be at the center of business continuity planning. Why this is not immediately obvious to other companies – even companies in the business of DR – boggles my mind. What’s the point of recovering your data and applications, if there are no people around to use them? Who is going to recover your data and applications in the first place? And exactly what makes companies think that their people will leave their families and loved ones in the event of a true disaster – like 9/11 – to go to a far-off recovery site and recover their data and applications? We’ve already learned – and from 9/11, no less – that they won’t.

Which is why SunGard has custom-designed mobile recovery units that can show up at your location, and an innovative new partnership with Nav Canada that allows employees to bring their families with them to live in recovery facilities designed like a resort hotel, giving them peace of mind and freeing them to perform recovery functions.  At the end of September, we’ll announce another of our exciting partnerships coming down the pike that will create even more holistic solutions for true business resiliency – but I don’t want to let any cats out of any bags yet. Suffice it to say, we are thinking of and planning for everything – and we’re not forgetting the most important thing: PEOPLE.

As for my own 9/11 story, it has a happy ending (unlike so many others). My man survived completely unharmed. The worst he suffered were scuff marks on his Brooks Brothers shoes, in which he ran down 61 flights of stairs, and then from the fallen Towers all the way up to Alphabet City, where he was staying.

Oh, and yes, I married him. We just celebrated our 10-year wedding anniversary 4 months ago.

What You Didn’t Think About When Implementing a Telework #DR Strategy

By


Will work from home work when you need it most?

Workforce RecoveryTelework is getting more popular every year — based on current trends, with no growth acceleration, regular telecommuters will total 4.9 million by 2016, a 69% increase from the current level but well below other forecasts.[1] In fact, the US government’s Telework Enhancement Act of 2010 mandates that every department head identifies who is eligible, partially for emergency readiness, but also to reduce energy use and increase employee retention.

Teleworking has a few basic requirements:

  • A secure place to work
  • A secure computing platform
  • Sufficient and secure data bandwidth
  • Access to appropriate voice services
  • Power
  • No regulatory requirements for employee monitoring

Stockbrokers generally cannot telework due to monitoring regulations. Similarly, call center employees may need special voice equipment, although Voice over IP (VoIP) soft phones should work with many call center applications.

I am seeing more and more companies implementing telework as a workplace recovery strategy, and can’t help wondering if the planners truly thought through all the implications of their decision. When an incident occurs, it is imperative that your critical employees get back to work no matter why they cannot be in the office. And in most cases, telework will not meet this key objective.

As every business continuity practitioner knows, disasters come in three major sizes; single site, localized, and regional. Single site disasters affect one company or one building, localized disasters may affect one or a handful of city blocks, and regional disasters impact a much larger area. Some examples in the United States might be a fire in your computer room, 9/11, and Hurricane Katrina or a pandemic.

As long as your computing infrastructure is running in your data center or your hot site, telework might be a reasonable option in the case of a a single site disaster. Of course, your remote access infrastructure needs to be up, along with internet access through your contracted network provider.

In the case of a localized or regional disaster, telework could be problematic for several reasons. Unlike a traditional hard-wired phone line, there are no government uptime regulations around Internet service providers or local cable and DSL providers. When the power goes out, your landline is required to work for a minimum of 24 hours by the Federal Communications Commission (FCC) [2], but the same isn’t true for your cellular, VoIP and data connections – assuming that you have power in your house to charge your cellular device or keep your router powered up.

In a single-site disaster or a pandemic, your voice and data connections most likely will be up and your house or local coffee shop will have power. But with most of the city also stuck at home, bandwidth could be constrained by your neighbors also teleworking, playing games on their XBOX, and streaming dancing cat videos.

Telework might be okay for lower priority job functions that can be jettisoned when a larger incident occurs, but for employees that support mission critical and revenue-producing business processes, you need other options available when telework is not possible.

Commercial workplace recovery solutions may seem more expensive than outfitting your employees to work from home, but unless you have done a business impact analysis, you cannot be certain that the cost isn’t more than offset by the potential losses if your business comes to a halt.

So it may be time to take another look at whether or not commercial workarea recovery should be part of your disaster recovery plan. One phone call can bring SunGard to the table with our broad set of options including shared and dedicated seats at a recovery center, or custom-designed mobile recovery units that come to you. Be safe, and be prepared.

Disasters Have a Way of Making You “Wake Up” and Rethink Recovery

By

Hurricane Preparedness When I was a kid growing up in the Southeastern United States, I spent a lot of time in the back of my Mom’s lime-green Dodge station wagon, accompanying her on her many business trips to Miami, Florida. I used to love it when I got asked to go, because a) it meant I could miss school; and b) it meant I could eat as many of those delicious Florida mangoes as I wanted.

I remember driving back with her once during a hurricane – she thought she could “get ahead of it” and get home to Savannah before it got too bad. Well, she was wrong.

The storm seemed to descend from nowhere, and things got so windy, rainy, and gusty that we had to pull over to the side of the road to wait it out. It was actually very scary as she and I sat huddled together in the back seat, witnessing the awesome powers of nature crash through the world around us.

Suddenly, we heard a loud CRACK, followed by the sound of glass breaking. When I turned around to look behind us, I saw that a mango had crashed through our back windshield, creating a giant, gaping hole. I remember being delighted, as it meant I could eat another of my favorite fruits, but my Mom was pretty upset.

Fast forward an unspecified number of years (no chance I’m divulging my age), and now I am working at SunGard Availability Services. When I read this case study on how a series of 2004 hurricanes had forced Florida Hospital to “wake up” and rethink their disaster recovery capabilities, it brought back this memory for me.

While the hurricanes did not force Florida Hospital into a declaration of disaster, it did force them to face the unpleasant truth that they did not have the staff, or the time, or the expertise in place to meet their recovery time and recovery point objectives (RTOs/RPOs). Which is why one of the largest healthcare providers in the entire state turned to SunGard Availability Services for help. In particular, they are now relying on SunGard’s proven expertise to manage all of the aspects associated with testing and recovering their data in the event of a disaster (our “Managed Recovery Program”).

Now that I’m a Mom, I’m actually somewhat appalled at the risk my mother took with me. While I love the idea of mangoes flying unbidden into my kid’s lap, I would never drive home during a hurricane, with or without her. So I’m glad Florida Hospital looked themselves in the mirror and figured it out; it shows a greatness of vision, I think, as well as the wisdom to take responsibility for their destiny and the willingness to take concrete actions to fortify their future.

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You can’t predict a disaster, but you can decide how prepared you’ll be.  To help our customers keep their systems, business processes and people in operation in the face of the increasing threat presented by hurricane seasons, we’ve developed a free Hurricane Planning Toolkit—available now, for a limited time.  Download the FREE Hurricane Preparedness Toolkit 

 

Why Test Management is Critical: @SunGardAS Heads to DRJ Spring World 2012 (#drjspring)

DRJ Spring World 2012We have a jam-packed schedule at DRJ Spring World 2012 (#drjspring) in Orlando next week, but unfortunately that doesn’t include a ride on Space Mountain or a show at SeaWorld.  Instead, we’ll be located in booth 415-419 visiting with conference attendees sharing our expertise on why test management is crucial to your overall business continuity management strategy and exploring the three pillars of operational resilience and how to achieve it. SunGard is a silver sponsor of DRJ Spring World. Come by and visit us!

Links you need to know:
Register for the mobile recovery unit tour
Download your free business continuity toolkit

We also have several presentations planned this year in addition to the kick-off of our Mobile Recovery Unit Multi-City Tour.  Stop by any of the presentations for a chance to win an iPad! Details below.

This is Not a Test: A How-to Guide for Effective Plan Testing in the Real-World
Time: Monday; 12:15 – 1:15 PM and 5:30 – 6:30 PM, Tuesday; 12:15 – 1:15 PM
Location: Coronado A
Kelley Ashton, senior product specialist/trainer and Tracey Forbes, vice president software business development, will share insight into SunGard’s Test Management solution for streamlining and improving plan testing.  You’ll learn how this powerful new dedicated BC/DR test management platform can track and validate BC/DR plan tests quickly and easily.

Reality Check: Experiences in Using Cloud-Based Recovery to Facilitate Your Disaster Planning in the Real-World
Time: Monday and Tuesday; 12:15 – 1:15 PM
Location: Coronado B

Vasu Subbiah, senior director product management, will explore several recent case studies on declaration events experienced by our customers in 2011. Whether its business continuity or cloud recovery, IT departments are asked to enhance data capabilities while reducing cost. SunGard Availability Services is here to help.

SunGard Mobile Recovery UnitMobile Recovery Unit Tours
Time: Tuesday; 10:00 AM – 3:00 PM
Location: Parking Lot A, outside the Veracruz Exhibit Hall
Stop by the mobile recovery unit for a tour and special presentation to learn how Mobile Recovery Services can pull a workgroup facility right up to your door or, anywhere you need it.  In addition, weather forecast service provider, Impact Weather, will be providing a 2012 Hurricane Forecast at 10am and 2pm in the mobile unit. Get mobile recovery unit tour details!

  
Operational Resilience – What is it, and How Can You Achieve it?
Time: Tuesday; 10:45 AM General Session 6
Location: General Session Location
Business Continuity professionals are asked to make the organization ‘resilient’ – but what does that mean? How do you measure it? And how do you create a program that spans the enterprise without being perceived as the ‘DR’ team? This presentation explores the three pillars of operational resilience defined as business continuity management, information security, and IT operations – and offers a powerful approach for focusing on operational risk exposures, identifying measurable improvement, and driving operational resilience, so that leaders can have greater certainty, lower risk, and better-managed costs.  Presented by Christopher Burgher CISSP, PMP, CISA, principal SunGard Consulting Services.

Better recovery planning begins with essential DR planning resources.  A strong recovery program requires understanding how business needs determine recovery objectives. Download your free Business Continuity Toolkit now for the resources you need to get started.

Be sure to follow SunGard Availability Services during the conference for live updates –TwitterFacebookLinkedIn and YouTube.

SunGard Mobile Recovery Unit Multi-City Tour – Kicks-Off at DRJ Spring World 2012

SunGard Mobile Recovery UnitIn just few days, we’ll be headed to DRJ Spring World 2012 (#drjspring) – the premier event for decision makers in every aspect of business continuity and disaster recovery.  Its’ 46th conference will offer industry insights and trends, best practices and real-world examples through its’ 45 sessions, 12 workshops and 9 keynotes. SunGard Availability Services is a silver sponsor of this conference and we’ll be located in booth 415-419.

We have an exciting agenda planned for the conference this year; in particular we’ll be kicking off a multi-city tour of our state-of-the-art Mobile Recovery Unit!  Severe weather in early 2012 has elevated the importance of disaster planning for many organizations in the Southeast region of the United States. To help minimize the impact of hurricanes, floods, power outages and tornadoes on your business operations, we’ll be going on the road with our Mobile Recovery Unit to bring you the latest best practices for strengthening your Disaster Preparedness Plan.

Stop by the mobile recovery unit on Tuesday, March 27 for a tour and special presentation to learn how Mobile Recovery Services can pull a workgroup facility right up to your door or, anywhere you need it. Our modern fleet includes up to 350 work seats per unit, equipped with state-of-the-art HP dual-core workstations, Avaya VoIP telephone systems, and Internet connectivity and printer access. Mobile datacenters come provisioned with the custom equipment you require to recover your datacenter. In addition, weather forecast service provider, Impact Weather, will be providing a 2012 Hurricane Forecast at 10am and 2pm in the mobile unit.

The mobile recovery unit will be located at Disney Coronado Springs Resort, Parking Lot A outside the Veracruz Exhibit Hall.

Mobile Recovery Unit Tours
Tuesday, March 27th, 10:00 AM – 3:00 PM
Register here for the Mobile Recovery Unit tour!

Mobile Recovery Unit Presentations
Disaster Event Trends 2011-2012 , 10:00 – 10:30 AM and 3:00 – 3:30 PM

Be sure to follow SunGard Availability Services during the conference for live updates –Twitter, Facebook, LinkedIn and YouTube.

Essential DR Planning Resources

Check out this new Business Continuity Toolkit containing a suite of materials to help you develop solid plans for any disaster or interruption. Get powerful insights you can use today to build a more resilient organization.

Download your free Business Continuity Toolkit now:

  • Disaster Recovery Planning – A Business Imperative
  • Why Disaster Recovery Readiness is Important
  • Five Reasons Why Disaster Recovery Plans Fail
  • Mastering Recovery – A Comprehensive Guide